10 Free Apps every small business owner should have

Most Small business owners run their businesses on tight budgets and always want to find ways of making some savings without compromising on quality.

Making use of free business apps is a great way to improve how you run your business without breaking the bank. From accounting software to social media management, there are loads of options available to help you with productivity, efficiency, and communication.

Below are ten (10) free apps that every small business owner should have:

Project Management

Project management tools help maximize efficiency in small businesses. If you tend to have work on lots of projects in your business, you need a project management tool instead of always using worksheets. You will need tools that allow you to assign and track projects on a dashboard. These tools allow you to add assignees, due dates and comments to cards. Asana and Trello are two free ones I would recommend.


For your business writings, Grammarly is a great tool for automated grammar, proofreading, and writing revision. It helps you to improve your writing skills and corrects your grammar.

Calendar Management

Calendly is a modern tool used to Schedule meetings without hassle. Allows you to never get double booked. You can automate with zoom, Google meet, and other conferencing apps

Screen Capture /recordings

Awesome Screenshots and Loom are screen recording extension for Chrome that gives users the ability to create and share media. Create your videos using your camera, and audio. It also allows capture of the screen as well.

Conferencing or Meetings and Messaging

Many businesses especially those with remote employees or multiple locations have access to quality videoconference software and instant messaging platforms that can make businesses run more smoothly and keep everyone in the loop. Zoom, Google Meet, and Microsoft Teams, Slack, and WhatsApp are the go-to ones.

File Storage and Sharing

With a free storage and sharing app, you can create and save files online, share them with team members, and access them from any device. Google Drive and Microsoft OneDrive are two key free and safe drives you can use.

Customer Relations and Contact Management

Customer management is a crucial part of keeping your business running smoothly because happy customers are equal to loyal customers. Zoho CRM and Hubspot are one of the best you will find free.

Social Media Scheduling

We all know how important it is for businesses and individuals to have a presence on social media.

You can design and schedule multiple posts using social media scheduling software platforms. Zoho Social, Hootsuite, Facebook Business Suite are a few free options out there. These tools help make it much easier to manage social media and you do not always have to rush to put content out there. 


With good financial management software, you can access information about your business’s revenue, expenditure, profit margins, and overall financial health. Zoho Books and Wave are some of the best options out there.

Email Marketing

Email marketing is used by thousands of businesses across the world to reach out to potential customers. There are several free platforms out there. Zoho Campaign is my #1 as its free plan is very simple to use.

Which of these free business apps will you use?

No matter what type of small business you run, there is an app to make work easier for you. In a packed market, it pays to do some thorough research before making a choice. The great thing about these apps is that they are free. If you are not comfortable with one, you can always ditch it and try another one. Using free Apps can benefit your business.